Club Documents and Policies

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Senior Club Constitution

1. CLUB NAME AND AFFILIATION

The club will be called Pittville Badminton Club, and will be affiliated to both BADMINTON England and Badminton Gloucestershire.

2. AIMS AND OBJECTIVES

The aims and objectives of the club will be:

3. OFFICERS OF THE CLUB

The officers of the club will be:

Officers will resign annually at the AGM, but will be eligible for re-election.

4. MANAGEMENT COMMITEE

The club will be managed through the Management Committee consisting of:
Chairperson, Secretary and Treasurer.
Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Chairperson of the club and held no less than once per year.

The quorum required for business to be agreed at Management Committee meetings will be three.

The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution.

The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

5. MEMBERSHIP

Membership of the club shall be open to anyone interested in Badminton on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and the codes of practice that the club has adopted.

Members will be enrolled into one of the following categories:

6. MEMBERSHIP FEES

Membership fees will be set and reviewed annually by the committee and approved at the AGM. The subscription is payable by the end of September annually.

7. FINANCE AND ACCOUNTS

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will be at the end of the Easter Term or 30th April, whichever comes first.

A statement of the annual accounts will be presented by the Treasurer at the AGM having been reviewed by a suitably responsible independent person.

Any cheques drawn against club funds will be signed by the treasurer in discussion with the Management Committee.

8. ANNUAL GENERAL MEETINGS

The Annual General Meeting will be held in April annually, at least twenty-one days. notice will be given to members.

The Agenda will include:

The quorum for AGMs will be 25% of the full membership

The Management Committee has the right to call Extraordinary General Meetings (EGM) outside the AGM. Procedures for EGMs will be the same as for the AGM.

Members also have the right to call for an Extraordinary General Meeting (EGM). It shall be held at the request of at least 25% of members. Notice for an EGM will be the same as for an AGM.

9. DISCIPLINE

If any member feels they have a grievance or issue that needs resolving then they should notify the Chairman or another member of the Management Committee at the earliest opportunity. All relevant information should be provided to allow proper consideration of the matter.

More serious complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary or Chairman.

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club's child protection policy and procedures. The club welfare officer is the lead contact for all members in the event of any child protection concerns.

The Management Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee will then decide on a course of action.

The outcome of a disciplinary hearing will be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 21 days of the Secretary receiving the appeal in writing. The outcome of the appeal will be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing. This decision will be final.

The committee has the power to take appropriate disciplinary action including the termination of membership.

10. DISSOLUTION

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of BADMINTON England or some other badminton club with similar objectives to those of the club.

11. CONSTITUTION CHANGES

This Constitution can be changed only by majority vote at an AGM.

12. DECLARATION

Pittville Badminton Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Junior Club Constitution

1. CLUB NAME AND AFFILIATION

The club will be called Pittville Junior Badminton Club, and will be affiliated to BADMINTON England.

2. AIMS AND OBJECTIVES

The aims and objectives of the club will be:

3. MEMBERSHIP

Membership of the club shall be open to anyone interested in Badminton regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.

All members will be subject to the regulations of the constitution and be joining the club will be deemed to accept these regulations and the codes of practice that the club has adopted.

Members will be enrolled into one of the following categories:

4. MEMBERSHIP FEES

Membership fees will be set quarterly, to coincide with school terms (i.e. Autumn, Spring, Summer and Summer Holidays). Fees must be paid before the first session in each term.

The club will have an equitable pricing policy and will keep subscriptions at a price that will not pose a significant obstacle to people participating.

5. OFFICERS OF THE CLUB

The officers of the club will be:

6. MANAGEMENT COMMITTEE

The club will be managed through the Management Committee consisting of the Chairperson and Secretary.

Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Chairperson and held no less than twice per year.

The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution.

The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. FINANCE

All club monies will be banked in an account held in the name of the club.

The Management Committee will be responsible for the finances of the club.

The financial year of the club will be at the end of the Spring Term (i.e. Easter).

8. DISCIPLINE

If any member feels they have a grievance or issue that needs resolving then they should notify the Management Committee at the earliest opportunity. All relevant information should be provided to allow proper consideration of the matter.

More serious complaints regarding the behaviour of members should be presented and submitted in writing.

All concerns, allegations or reports of poor practice / abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club's child protection policy and procedures. The club welfare officer is the lead contact for all members in the event of any child protection concerns.

The Management Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee will then decide on a course of action.

The outcome of a disciplinary hearing will be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 21 days of receiving the appeal in writing. The outcome of the appeal will be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing. This decision will be final.

The committee has the power to take appropriate disciplinary action including the termination of membership.

9. DISSOLUTION

A resolution to dissolve the club can only be passed at a meeting of the Management Committee through a majority vote.

In the event of dissolution, any assets of the club that remain will become the property of BADMINTON England or some other Badminton Club with similar objectives to those of the club.

10. Amendments to the Constitution

This constitution may only be changed by a majority vote at a meeting of the Management Committee.

11. Declaration

Pittville Junior Badminton Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Byelaws and other Regulations

1. League and Friendly Matches

Members taking part in league and friendly matches shall pay a match fee for home and away matches at an amount as shall be agreed annually at the AGM.

2. Guests and Attendance of Members

Club members shall be entitled to bring guests in but members must obtain the permission from one of the Management Committee. A guest shall pay a visitors fee at such amount as shall from time to time be agreed annually at the AGM. Once a visitor has attended 3 times the Management committee will decide whether to invite the guest to become a member. A pro-rated membership fee will then be payable.

3. Club Evenings

After gaining access to the court club members are asked to enter into their game as soon as possible in order to enable the maximum number of games to be played during each club session.

4. Membership of the Leagues

The Chairperson and/or the Secretary shall be the Club's official representatives at general meetings of Leagues and shall have the power to vote on all matters affecting the Club's interest. If unable to attend or act in these capacities the Management Committee shall have the power to appoint another member of the committee to officially represent the Club at such meetings.

5. Club Entries in Leagues

The Management Committee shall make a decision as soon as possible following the Annual General Meeting as to the type and number of entries to be submitted for entry into any League for the following season.

6. Club Tournaments

Club tournaments shall be arranged annually with the object of affording the opportunity to all members to compete. The Management Committee shall have the power to deal with the arrangements for the holding of such tournaments in whatever manner they think fit and shall also have power to co-opt members, if necessary, solely for the purpose of organising such tournaments.

7. Match Selection (Friendly and League)

Initially, all members of the Management Committee shall be responsible for selecting and where appropriate nominating teams, whose decision must be regarded as final in respect of the first matches played. Thereafter, the Captain of a team, also to be nominated by the Management Committee, may make permanent changes to their team.

Membership Fees

Senior Summer Club Membership Fee
£45 (May - August 2017)
Senior Club Membership Fee
£95 (September 2017 - April 2018, includes registration to BADMINTON England and Badminton Gloucestershire)
Senior Match Fee
£3.50 per match (2017/18 Season)
Club Night Guest Fee
£5 per session

NB: Coaching membership fees can be found on the page describing the sessions.

Equality Policy Statement

Pittville Badminton Club is committed to ensuring that equality and diversity is incorporated across all aspects of its development.

We respect the rights, dignity and worth of every person and will treat everyone equally and fairly, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

We believe that everyone has the right to enjoy badminton in an environment free from threat of intimidation, harassment and abuse.

All club members have a responsibility to challenge discriminatory behaviour and promote equality and diversity.

Any incidents of discriminatory behaviour will be responded to swiftly and action taken according to our Disciplinary Procedures.

Access to First Aid Statement

First Aid Provision by Pates' Grammar School

A first aid box can be found inside the equipment cupboard.

First Aid Provision by All Saints' Academy

A first aid kit is available from the reception desk. A first aid room is also available. Sports Centre staff are trained in Emergency First Aid and are available from reception.

First Aid Provision by Pittville Badminton Club

The club provides emergency first aid at all sessions run by the club and at competitions in which players are representing the club. In addition to the first aid equipment provided by venues, the club officer (head coach or a member of the management committee) running a session will carry a small first aid kit. The nominated club officer (Chris Travis) is responsible for ensuring that the first aid kit is easily accessible and that it is fully stocked with items that are within their shelf life.

Under guidance from the Health & Safety Executive, the first aid kit contains at least the following items:

NB: Tablets or medication are not kept in the first aid kit.

Club personnel qualified in Emergency First Aid:

Guidelines for Dealing with an Incident / Accident

If an incident / accident occurs during club activities:

Code of Conduct for Players / Members

Pittville Badminton Club is fully committed to safeguarding and promoting the well being of all its members. The club believes that it is important that members, coaches, officials and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open in sharing any concerns or complaints they may have about any aspects of the club with the Chairperson, Welfare Officer or Session Leader.

Members of Pittville Badminton Club are expected to abide by the following code of conduct:

Code of Conduct for Club Officials and Volunteers

The essence of good ethical conduct and practice is summarised below. All officials / volunteers must:

Code of Conduct for Parents / Carers

As a parent / carer of a badminton player, we hope that you gain lots of enjoyment from supporting your child as they play. Please help us provide an atmosphere and culture that encourages fair play and promotes badminton by doing the following:

Safeguarding & Protecting Young People Policy

Pittville Badminton Club is committed to ensuring that young members are able to enjoy a wide range of activities in a safe environment. The following policy has been adopted by us to ensure this is possible:

We will:

Junior Drop-off / Pick-up Policy

Our club is committed to providing a safe environment for children and young people to play badminton, part of this is ensuring that your child is not left alone before or after coaching sessions or competitions. In aid of this, the following policy is in place:

Drop-off

Pick-up

Drop-in Policy

Although our club wants as many people playing badminton as possible, we have to limit the number of players at each of our sessions to ensure that:

As such, we are unable to accomodate players who drop-in to a session i.e. attend a session without prior invitation. All players are required to have completed an online registration form, or to have got in touch with us, before turning up to any of our sessions. Getting in touch with us beforehand allows a member of our committee to advise players on which of our sessions are most suitable for them. If there is availability, they will then be invited to attend a session.

Failure to obtain an invite to one of our sessions will result in the unfortunate situation in which players are turned away and told they are unable to take part.

Taster Sessions

We understand that some players may wish to try our sessions before committing to becoming a member, or paying for a full block of coaching sessions. We, therefore, allow players to attend a 'taster session(s)'. These are subject to availability and must be arranged in advance (see Drop-in Policy).

Senior Club Sessions

Once a player has attended 3 times, the Management committee will decide whether to invite them to become a member.

Coaching Sessions

Players may attend a single coaching session before deciding if to register for the full block of sessions. Players should be aware that places are only guaranteed once a registration form has been submitted and the session fees have been paid, in full. As such, it is possible for all places to be allocated before they have the chance to attend a taster session.

(Concise) Officer Role Descriptions

Chairperson

Secretary

Treasurer

Match Secretary

Development Officer

Welfare Officer

Social Secretaries

Team Captains